What to put together
Every document at a glance, sorted by who in your company usually has it. That way you can pass each line straight to the right colleague.
Part 1 of 2
Now, for the engagement letter
Before we start: who you are and who signs.
Management and legal
Company register extract
It carries the company name, address and legal representative for the engagement letter.
Usually from Legal
Company name with legal form
As stated in the register.
Usually from Legal
Registered address
The registered seat governs, not the plant's postal address.
Usually from Legal
Signatory of the engagement letter
Only someone recorded in the register as authorised to represent may sign.
Usually from Management
Finance and controlling
VAT ID
For the invoice.
Usually from Finance
E-mail for the invoice
An address that is read even when someone is away.
Usually from Accounts payable
Purchasing and sales
Purchase order number
We state it on the invoice so that your accounts payable team can match it.
Usually from Purchasing
Part 2 of 2
During the audit
What we audit: electricity, certificates and allocation.
Purchasing and sales
Contact person with SupplyOn access
Your commitment shows which entity committed to which share; everything else is measured against it. We look at it together in the first call.
Usually from Sales
Electricity bills of the reporting year
The second, independent evidence of consumption. Usually held by purchasing.
Usually from Purchasing
Electricity supply contracts
Shows what you bought: conventional, bundled green, or conventional plus certificates.
Usually from Purchasing
Energy and plant
Your green share calculation
We recalculate it. Our green electricity calculator helps you with it; you will find it on this page.
Usually from Energy management
List of sites
The lines below apply per site.
Usually from Energy management
Consumption 2024 to 2026, per month
The reference figure: the green share is a share of this volume. Three years, because that is what makes outliers and meter changes visible.
Usually from Energy management
ISO 50001 or 14001, if you hold them
Shows how systematically your energy data is collected.
Usually from Quality management
The list comes with the quote
When you request a quote, we send you the list as a file to tick off, already cut to your case.
The list is for orientation, not a closed enumeration; what applies to you depends on sourcing and scope, and we settle it in the call.